Part 1: Prepare the Destination Folder on Your Computer
Before touching the scanner, you must create a dedicated user and a shared folder for it to access.
For security, don't use your own login. Create a local user account on the computer that will receive the scans (e.g., username: SharpScanner).
- Give it a strong password that does not expire.
- This user does not need to be an administrator.
Create a new folder on the computer (e.g., C:\Scans).
- Right-click the folder → Properties → Sharing tab → Advanced Sharing.
- Check "Share this folder". Click Permissions.
- Give the
SharpScanneruser you created Full Control. Remove "Everyone" if it exists.
This is a separate, crucial step.
- In the same folder Properties window, go to the Security tab.
- Click Edit..., then Add... to find and add your
SharpScanneruser. - Select the
SharpScanneruser and give it Modify permissions.
You'll need this for the MFP. An IP address is often more reliable.
- Open Command Prompt (search for
cmd) and typeipconfig. Note the IPv4 Address (e.g.,192.168.1.50). - Alternatively, you can use the computer's name (hostname).
Part 2: Configure the Sharp MFP Address Book
Now, we'll log into the Sharp's web page to add the new destination.
- Find your Sharp MFP's IP address (usually found in its network settings on the panel).
- Type the IP address into your web browser (e.g., http://192.168.1.100).
- Log in as an administrator. The default password is often
admin.
Navigate to the Address Book section. The exact path may vary slightly by model.
- Click "Add" or "Add a new address".
- Select the address type: Network Folder (or sometimes labeled "SMB").
- Fill in the following fields:
- Address Name / Display Name: A friendly name that appears on the screen (e.g., "Accounting Scans").
- Network Folder Path: This is the most critical part. Use the format
\\ComputerName\ShareNameor\\IPAddress\ShareName.
Example:\\DESKTOP-ABC\Scansor\\192.168.1.50\Scans - User Name: The dedicated user you created (e.g.,
SharpScanner). - Password: The password for your
SharpScanneruser.
After filling in the details, look for a "Test Connection" or similar button. This will confirm if the MFP can reach the folder with the credentials provided.
- If the test is successful, click Submit or Save to save the address.
- If it fails, double-check the path, username, and password.
Let's Schedule Your Implementation
The steps above outline the general process for setting up Scan to Folder. However, every network environment is unique, and proper configuration is key to security and reliability.
Our expert technicians can handle this implementation for you. Please contact us to schedule a time for one of our team members to configure this service for you remotely or on-site.
Schedule ServicePlease note: Assistance with new configurations or complex network environments may be subject to our standard billable rates.
